Senior Administrative Executive

Role Overview

We are a small and growing professional services firm.

This role is a core internal support position, covering administration, HR support, finance support, compliance coordination and bank-related matters.

The ideal candidate is someone experienced, independent, detail-oriented and comfortable handling multiple support functions in a lean organization.

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Key Responsibilities

Administration & Operations

 • Maintain and organize client records, internal administrative and compliance documents

 • Handle general administrative coordination and documentation management

HR & Payroll Support

 • Support employee onboarding and offboarding processes

 • Assist in payroll preparation, salary computation and payment coordination

 • Maintain HR-related records and administrative documentation

Finance Support

 • Assist in preparing company budgets and financial data

 • Manage expense claims and payment documentation

 • Coordinate with external accountants and service providers

Contracts & Legal Support

 • Assist in preparation, coordination and basic review of client contracts

 • Support compliance checks and documentation (non-legal advisory role)

Banking, Compliance & Risk Control Support

 • Assist with bank account opening, maintenance and bank liaison matters

 • Support KYC / AML documentation and bank risk control requests

 • Assist in preparing fund flow explanations and supporting documents

Overseas Support

 • Provide administrative and coordination support for overseas offices and related matters

Others

 • Handle other administrative and operational support tasks as assigned

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Requirements

 • Singapore Citizen or Permanent Resident

 • Minimum 5 years of relevant working experience

 • At least 2 years of experience in a corporate services / corporate secretary firm

 • Strong understanding of company incorporation and ongoing compliance matters

 • Basic knowledge of corporate law, contracts and regulatory requirements

 • Familiarity with banking compliance, risk control and fund flow processes

 • Basic understanding of accounting and financial statements

 • Strong organizational skills, attention to detail and ability to multitask

 • Proficient in both English and Chinese (written and spoken)

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Preferred Qualifications

 • Experience in corporate secretarial, compliance or finance administration roles

 • Hands-on experience dealing with banks, compliance reviews and KYC / AML matters

 • Experience supporting cross-border or overseas operations

 • Familiarity with Singapore regulatory and banking environment

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What We Offer

 • Exposure to a broad range of administrative, compliance and operational matters

 • Direct communication with management and decision-makers

 • Stable role with clear responsibilities in a lean and professional environment