Purchasing Executive

Responsibilities:

1 ) Processing of Market List Request - EPB System/New System

- To follow up with requestors if requisitions are not received by 2.30 pm

- To process the POs and forward to the vendors via Email

- To verify and confirm the receipt of POs with the respective vendors

2) Receiving - Data Entry (Market List POs) - EPB System/New System

- To verify the goods receiving entries in EPB system (completed by operations & chefs)

- To verify the numbers and SKUs in the physcial invoices vs system

- To submit all invoices to AP upon completion

3) POS Key Creation - EPB System

- To validate and verify the details upon receipt of POS creation form

- To create the POS key upon validation and verification

- To active the POS key upon approval by Cost Controller

4) Others

To follow up with vendors on the following:

- outstanding orders not delivered

- delivery shortfalls in ordered items and quantity

- ETA delivery date and alternatives if items requested are not available

- price discrepancies in PO versus supplier's invoices

- item descriptions varies in PO versus supplier's invoices

- incorrect Billing company and address in supplier's invoices

- to request for amended invoices if required

5) Adhoc

- To assist in sourcing for new items and RFQ when required

- Other Adhoc and Administration Duties

* Travel to outlets located at Dempsey, Botanic Garden and Orchard (If required)

What We’re Looking For:

• Minimum 1 year relevant experience in purchasing, preferably in F&B or hospitality industry
• Familiarity with procurement systems such as EPB or similar platforms
• Strong numerical accuracy and attention to detail in processing purchase orders (POs), goods receiving, and invoice verification
• Proficient in Microsoft Office, especially Excel and Outlook, for vendor communication and data tracking
• Good understanding of inventory control, SKU management, and purchase order processes
• Strong communication skills to liaise effectively with vendors, chefs, and internal departments
• Resourceful in sourcing new items, obtaining RFQs, and proposing alternative products when required
• Able to work independently with minimal supervision while managing multiple requests within tight deadlines
• Positive work attitude, proactive problem-solving skills, and a commitment to meeting operational needs