Proposal Executive (Designer/Tender)

Candidate Profile

The Proposal Executive will be responsible for managing all proposal documents and updating CRM data for the company. Therefore, the individual will have an excellent eye for detail, have excellent communication and organisational skills and will be self-motivated. The individual will be able to work off their own initiative and under pressure.

Job Purpose

Formation, collation & development of proposals and ensuring on time accuracy of all documentation. Update and upkeep CRM data.

Key Responsibilities

 Responsible for creating and maintaining a filing system that supports efficient information management with the winning work team.

 Provide administrative support to the winning work team.

 Follow up and collate from assigned proposal team for their agreed inputs in ongoing tender proposals.

 Prepare and collate tender interview presentation slides with data and inputs from assigned proposal team.

 Ensure and maintain timely submissions from assigned proposal team

 Maintain and update electronic information systems such as CRM, Pre-Qualification and NDA logs.

 Provide assistance to the Proposal Manager in collating proposal, pre-qualification, project fact sheet and staff CV information.

 To be trained in Adobe Indesign software and be adapt in preparation & development of proposal layouts.

 Update proposal and presentation templates, project fact sheets and staff CVs accordingly using Indesign or any other appropriate software.

 Conduct regular review audits to ensure information on all records is accurate and up to date.

 Back up resource to the Proposal Manager when required.