Personal Assistant / Administrative & Accounting Support Executive

Job Description

We are looking for a reliable, organised, and discreet Personal Assistant to provide comprehensive administrative, personal, and basic accounting support to the Director. This role requires a high level of professionalism, attention to detail, and flexibility in handling both business and personal matters.

Key Responsibilities

1. Diary & Calendar Management

• Manage and coordinate the Director’s calendar, appointments, meetings, and key events
• Schedule and organise meetings, ensuring proper preparation and follow‑ups

2. Travel & Itinerary Management

• Arrange business and personal travel, including flights, accommodation, ground transport, and travel insurance
• Prepare detailed travel itineraries and ensure smooth travel arrangements

3. Event & Project Coordination

• Assist in organising internal and external events
• Coordinate assigned projects and provide regular progress updates

4. General Administrative & Office Support

• Handle general administrative duties and document management
• Assist with bill payments or reminders (e.g. insurance, phone, utilities, subscriptions)
• Manage filing systems, records, and bookings (including classes or appointments)
• Support day‑to‑day office administrative matters
• Take on ad‑hoc tasks as assigned by the Director

5. Personal Admin Support

• Run personal errands as required, based on the Director’s needs

6. Accounting & Finance Support

• Provide basic accounting support, including submission of expense claims
• Update company accounts and perform simple financial reconciliations to ensure accuracy
• Assist with general accounting and finance‑related administrative tasks

Requirements

• Relevant experience in general accounting
• Tech‑savvy in Microsoft Office applications, particularly Microsoft Excel
• Willingness to take on personal assistant and administrative duties
• Meticulous, responsible, and organised with a positive attitude and willingness to learn
• High level of trust, discretion, and confidentiality when handling sensitive information
• Strong attention to detail and ability to multitask effectively