HR EXECUTIVE

Company Overview

A truly bilingual preschool providing quality education and care for children, preparing them to be responsible, respectful, competent, and independent lifelong learners in a safe environment that nurtures individual strengths.

Job Summary

Support HR functions across 6 childcare centres by managing recruitment, compliance, employee records, benefits administration, and government reporting to ensure smooth HR operations and statutory adherence.

Responsibilities

• Manage end-to-end recruitment, selection, and screening processes to hire qualified staff for 6 childcare centres
• Monitor employee contract expiries, work permit validity, and confirmation due dates to ensure timely renewals and compliance
• Maintain and update accurate staff personal files and records for audit readiness
• Prepare and submit monthly HR reports to track workforce metrics and inform management decisions
• Review and ensure HR policies and processes comply with statutory requirements and update as needed
• Administer staff benefits including leave records, insurance claims, and medical claims to support employee welfare
• Coordinate work pass medical examinations and manage work pass processing and collection to meet regulatory standards
• Process training applications and file for training grants when applicable to support staff development
• Compile monthly relief staff timesheets accurately for payroll processing to ensure timely salary disbursement
• Manage submissions of government surveys, mandatory documentation, and statutory reports to maintain regulatory compliance
• Prepare appointment letters, confirmation letters, and other HR administrative documents to formalize employment actions
• Process government-paid maternity leave and childcare leave reimbursements to support employee entitlements
• Perform ad-hoc HR duties as assigned to support operational needs

Preferred competencies and qualifications

• Diploma in Human Resource Management or equivalent qualification preferred
• Minimum 1–2 years of HR administration experience preferred
• Knowledge of Singapore Employment Act and HR best practices preferred
• Strong communication and interpersonal skills to effectively liaise with management and staff
• Ability to work independently with minimal supervision and provide professional HR advice
• Availability to start work on short notice preferred