HR & Admin Assistant Manager #ESY

Job scope:
1. HR Operations & Administration

• Supervise and ensure smooth daily HR and administrative functions, including personnel records, attendance, and leave management.

• Review and update HR and Admin policies, procedures, and documentation to ensure compliance with statutory and organizational requirements.

• Maintain accuracy and confidentiality of employee data and company records.

• Oversee office administration matters such as maintenance, supplies and office equipment.

2. Recruitment & Manpower Planning

• Manage the end-to-end recruitment process including job postings, screening, interviews, and onboarding.

• Coordinate manpower planning with department heads to ensure timely fulfilment of staffing needs.

• Handle employment contracts, renewals, transfers, and re-employment matters.

3. Employee Relations & Engagement

• Provide HR advice and support to supervisors and employees on policies, performance, and employment matters.

• Manage staff grievances, counselling, and disciplinary matters in accordance with company policies and employment laws.

• Plan and implement employee engagement, welfare, and communication activities to enhance workplace morale and cohesion.

4. Staff Development

• Identify staff training needs and coordinate learning and development programmes.

• Maintain training records and monitor compliance with mandatory courses.

5. Compensation & Benefits Administration

• Review and verify payroll inputs, including overtime, allowances, and deductions.

• Administer employee benefits, medical claims, insurance, and statutory contributions (CPF, SDL, SHG).

• Assist in salary review, bonus exercises, and HR budget preparation.

6. Administration Management

• Supervise administrative staff and ensure efficient delivery of general office and facility management services.

• Oversee procurement of office supplies, vendor management, and renewal of service agreements.

• Support coordination of company events, meetings, and logistics arrangements.

• Ensure compliance with company policies related to administrative and operational matters.

7. HR Reporting & Projects

• Prepare regular HR and Admin reports (e.g. headcount, turnover, training, and administrative expenditures).

• Participate in HR and Admin improvement projects, such as HR system upgrades, process automation and policy reviews.

• Support internal and external audits related to HR and administration functions.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.

• Minimum 3–5 years of relevant experience in HR and Administration, including supervisory experience.

• Good understanding of Singapore employment laws and HR best practices.

• Strong interpersonal, communication, and problem-solving skills.

• Proficient in Microsoft Office and HRIS systems.

• Organized, meticulous, and able to manage multiple priorities effectively.

Interested candidates, please email your resume to [email protected]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted