Finance and Admin Executive

We are an international Communications firm celebrating our 40th year. We operate from our office in Singapore and today have a team of 50, remotely located across Southeast Asia, India and Australia. We have a great part time opportunity for a Finance and Admin Executive to come and join our team in Singapore helping manage the daily accounts functions and quarterly reporting .

If you are excited about learning, confident with online book-keeping applications and platforms, and a Wizard with Microsoft Office, then tell us more about yourself and we will show you around our organisation.

Key Responsibilities:

Finance and Payroll Support: (Working with the Finance Executive)

· Handle confidential data on payroll and contracts (payroll processing) – including manage the e-signing of staff contracts and other client documents

· CPF submission and uploading onto the CPF portal

· Prepare the Annual IR8a forms

· Assist in the quarterly GST submissions

Contracts and Confidential HR Handling:

· Draft and manage the contracts between the company, our remote staff, clients and any other contractual commitments and services providers

· Manage any requests from client Procurement departments for background information

· Maintain confidential employee records and ensure compliance with HR policies and regulations

· Supervise the Year-End contract renewals and appointment letters for all staff and Contractors

· Ensure we are UpToDate, compliant and aligned with all national government policies

· Identify any relevant government grants and initiatives and submit the applications

· Maintain a watching brief on the G-Biz opportunities and alert our Business Development

Company Directors Executive Support:

· Manage and schedule the company quarterly review meetings including event logistics

· Assist in developing the presentation materials pulling together data from the company finance files for modelling and presentation of results into PPT or similar

· Assist in developing PPT presentations PPTs for internal and external meetings, sales decks, training decks and others

· Check reports for correct content, presentation and accuracy before they are sent out to clients and other parties on behalf of the Directors

Requirements:

· Excellent written and verbal communication skills (English language)

· Wizardry in MS Office suite (Word, Excel, PowerPoint)

· Attention to detail and high level of accuracy in data entry and record-keeping.

· Previous experience working for a professional services company would be an advantage

Qualifications:

· Diploma in Human Resources, Finance, Business Administration, or relevant field and previous experience in an administrative role, preferably in HR, Finance or office management would be an advantage.

· Strong organizational skills with the ability to multitask and prioritize tasks effectively.