Administrative Executive

Business Sweden is seeking a highly organized and initiative-taking Administrative Executive to support our Vice President APAC and the Singapore operations. This role is well‑suited for someone who enjoys taking ownership of administrative processes, thrives in a dynamic international environment, and consistently delivers high‑quality support with professionalism and discretion.

As an Administrative Executive at Business Sweden, you will manage a broad range of responsibilities and play a key role in ensuring smooth operations across the APAC region.   You will serve as a trusted support partner to the VP APAC and the Singapore office, overseeing administrative coordination, financial administration, office support, and proactive management of information flows.

Key Responsibilities:

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments.
• Organize business travel for the VP APAC and visiting executives.
• Serve as the first point of contact for internal and external stakeholders, ensuring timely communication and professional representation of the APAC office.
• Prepare presentations, reports, and meeting materials in PowerPoint and Excel.
• Oversee daily office administration and ensure efficient business support operations of the Singapore office.

Requirements:

• Relevant educational background, e.g., diploma or bachelor’s degree in Business Administration, Business Management, or equivalent.
• At least 5 years of administrative or executive assistant experience, preferably supporting senior management.
• Experience working in international environments or multi‑stakeholder settings is highly valued.
• Strong skills in MS Excel and PowerPoint; familiarity with financial or HR administrative processes is an advantage.
• High level of proficiency in English (written and spoken); additional languages are a plus.
• Exposure to international or cross-cultural environments is an advantage.
• Demonstrate integrity, commitment, and accountability in all tasks.
• Take ownership of tasks and provide reliable, high-quality support with timely delivery.
• Collaborate effectively with stakeholders bringing a positive, can‑do attitude to achieve strong results.
• Contribute to a strong team spirit and maintain transparent communication.
• Act as a proactive problem solver who easily adapts to new ways of working.
• Communicate ideas confidently, offer constructive opinions, and  value diverse perspectives.