Administrative Assistant

Job Purpose

To manage all administrative matters of the Global Engagement Department.

Job Responsibilities

Operations

• Provide secretarial services and administrative support to the Department

• Assist in the coordination and implementation of programmes / project which include putting forward quotations, booking of halls and equipment, and other assigned duties under the programmes / projects

• Responsible for purchase requisition, orders and goods receiving.

• Develop and maintain a central administrative and filing system

• Assist in the coordination and implementation of service, projects and activities of the department

Stakeholder Management (International Relations)

• Manage and liaison with volunteers of the organisation

• Attend to general enquiries pertaining to the services of Singapore Red Cross Society

• Undertake any other duties as assigned

Job Specifications

Qualifications and Experience

• Prior working experience in the social service sector or in administrative work would be an advantage

• Fresh graduates from polytechnics are welcome

Additional Skills and Knowledge

• Possess excellent communication skills (written & verbal) with good command of English

• Good interpersonal skills, with the ability to relate well to people of all levels

• Computer literate

• Good planning and organisational skills

• Meticulous and process-driven

• Able to work independently as well as being a good team player

Desired Behavior

• High initiative

• Meticulous mindset

• Resourceful and innovative

• Passionate about humanitarian work and interested in the work of the Red Cross Red Crescent Movement