Accounting Officer (Receiving)

JOB SUMMARY

Responsible of supervising and oversee daily operations of Store & Receiving, cover duties whenever is needed in section to ensure hotel operation to run in smoothly manner under any circumstances.

DUTIES AND RESPONSIBILITIES - RECEIVING

1. Sorting all the Food / Non-Food POs printed on day before for sorting in supplier’s alphabetical order into segmentation wooden box for next day receiving.

2. Perform Receiving function of tally PO and checking on the quality of goods received.

3. Verify quantity received against existing PO to ensure the receiving deviation not to above $50 variance, else goods will be rejected or follow up to get user department to raise additional REQ if agreeable to receive after consult respective department.

4. Check on the goods quality upon received to ensure the it meet our requirement, always to check with user department if unsure

5. Temperature taking for at least 5 items per day on the chilled / frozen pork, beef, poultry or processed foods and etc to make sure the temperature of the products were received under acceptable condition align with LSOP guideline.

6. Arranging the suppliers to put the goods delivered on designated racks or trolleys for each kitchen belongs for portering.

7. Chop receiving stamp on the invoice received with receiver’s signature. Return the supplier copy to them and keep the original copy for invoice booking on BSS (BirchStreet system). Each set of the invoices must be attached together with PO and for AP submission.

8. Call the suppliers to check on the delivery status whenever late / no delivery, shortage of received goods etc and follow up with necessary action.

9. Inform Purchasing on the issues regard to quality or frequently late delivery to let them communicate with supplier to improve it.

10. Advise users department of those undelivered product or out of stock product so that they aware of the condition and make any necessary replacement stock.

11. Collate all theinvoices received on the day, booking the invoices into BSS and summarize the stack to pass to Accounts.

12. Generate Weeklyreceiving variance report to be sent to related HOD and DOF for voting approval.

13. To close the unnecessary POs in BSS on monthly basis.

14. Obtain Halal Chef’s signature on Halal related invoice and scan copy to Public drive for audit records.

15. Prepare Food & Beverage accrual invoices summary for month end submission; inform user department to accrue for non-food invoices while still pending on hand.

16. Keep clean and tidy of the Receiving area.

17. Any other duties as may be assigned from time to time.

DUTIES AND RESPONSIBILITIES – BEVERAGE STORE

1. Withdraw store keys (R12/R82) from the security checkpoint upon arrival. Store keys have to be returned to security checkpoint after the day duty is completed.

2. Physically receive and store all beverage items neatly to their respective indicated labelled location on shelves. Stock received to be unpacked and put on the rack in proper manner.

3. Print out all authorized REQ (Issue Request) from BSS for preparation of packing the stock for the requesting kitchens or outlets. No issuing to the kitchens or outlets if REQ still pending for authorization as per LSOP.

4. Regularly monitoring the expiring/ slow or non-moving stock and report to Accounts for action to be take out from store to avoid spoilage and disposal.

5. To ensure and exercise storeroom security with locks and key on cages and doors whenever storekeeper leave the storeroom.

6. To ensure the store stocks are replenish and maintain as per par stock level for operation.

7. To assist in conducting inventory check during month end according to Marriott Standard; any variances should be addressed and reconciled immediately.

8. Maintain clean and orderly storeroom, refrigerators, freezers, and work areas. Follow clean-as-you-go policy at all times.

9. To close the unnecessary Store REQs in BSS on monthly basis.

10. Cash/Bank Handling

• Process all payment methods in accordance with Accounting procedures and policies.
• Follow property control audit standards and cash handling procedures (e.g., blind drops).
• Count bank at end of shift, complete designated cashier reports, resolve any discrepancies, drop off receipts, and secure bank.
• Obtain assigned bank and ensure accuracy of contracted monies, obtaining change required for expected business level, and keeping bank secure at all times.
• Transport bank to/from assigned workstation, following security procedures.
• Set up and organize cashier workstation with designated supplies, forms, and resource materials; and maintain cleanliness of workstation at all times.

11. To ensure and follow established procedures and compliance as per LSOP guidelines.

12. Any other duties as may be assigned from time to time.

JOB REQUIREMENTS

• Meticulous with attention to details.
• Minimum GCE 'O' levels
• Able to multitask
• Speed and accuracy in terms of work quality
• Experience with Microsoft Office and Birchstreet
• At least 3 year of relevant experience would be preferred