1 year Executive Assistant (CBD) #EAT

Job Scope:
A) Travel Administration & Planning, Calendar Management - covering assigned VPs

●       Organize travel booking, flight, hotel, taxi, boarding pass, dinner appointment bookings - collaborate with Other Assistants where needed/possible to co-ordinate travels together and synchronize travel plans.

●       Partner with BCD Travel, communicate changes, feedback on booking related issues.

●       Serves as travel resource for flight bookings, visa requirements and any other business travel arrangements.

●       Liaison with the respective Embassy on visa related matters, guides employees on visa application etc.

●       Technical Issues management - Partner directly with BCD Travel to resolve employees’ issues; trouble shoot, analyze and feedback

●       Emergency support - assist on missed flight issues, etc. Provide guidance and assistance to secure flight seats & recommend appropriate measures for the situation.

●       Propose corporate hotels, negotiate corporate rates - Upload corporate rates onto “Global Approved Hotel List” and escalate rates to BCD Travel to upload into the system.

●       Propose & monitor taxi operators - negotiate & appoint. In constant liaison and monitor services provided.

●       Follow up on all travel booking invoices and filing of claims via Concur.

B) Executive Administrative Support

●       Provides administrative and secretarial support to the Vice Presidents; include preparation of correspondence, guest reception, handles phone enquiry, document signatory, credit cards matter etc.

●       Anticipate activity of VPs and propose solutions and/or step in where needed or upon consultation with the respective VPs.

●       Manage VPs’ calendars, liaising with relevant stakeholder/organizations/clients, scheduling appointments, creating agenda etc.

●       Prepare for guests visits and meetings, including agenda development, support with presentations, visa application, hotel/dinner/catering arrangements and liaison with other teams as required

●       Meeting room preparation & organizing luncheon for guests hosted by VPs.

●       Support special events; leading, planning, organizing & coordinating: Opening Ceremony, Offsite Meetings, Group Visits etc.

●       Interpretation and translation support

●       Coordinate or create slides for team meetings and Town Halls.

●       Provides organization and communication support for the team.

●       Preparation of Expense claims: compile receipts and submit Concur monthly or ad hoc basis on behalf of the VPs

●       Manages and support vendor management, including invoices workflows via SAP VIM, related to respective VPs cost centers

●       Other ad-hoc support duties for the VPs other than listed above

For interested candidates, please screenshot the ad and send your updated resume:

Email: [email protected]

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599